Outlook, Outlook Express and Windows Mail are the default email programs in windows (depending on version used), some users prefer to use this client with their email address given to them by their ISP, I would advise users not to use this email address and to setup a free webmail instead like Windows Live Mail, Yahoo or Gmail so that if you move ISPs you will not lose your email address, webmail services have better security on tap whereas ISPs have no Spam filters or virus scanning and just pass on emails "as-they-are" to Outlook and if you dont scan these files yourself then your stuffed if you open an infected email, free webmail service is just so much better all round, you can still use a desktop email application similar to Outlook to retrieve email to your desktop (or you can log in via web browser).
Click HERE to go directly to Outlook Express setup
Click HERE to go directly to Windows Mail setup
(The following Instructions are credited to Microsoft)
You will need your ISP's email settings as every provider will be different, check your ISPs website for details or you can email them and request the settings for outlook, you will need your email address, password, pop3 settings, smpt settings and which ports they use aswell as any other settings they might use.
- In Microsoft Outlook, from the E-mail Accounts menu, select Tools.
- On the E-mail Accounts wizard window, select Add a new e-mail account, and then click Next.
- For your server type, select POP3 or IMAP, and then click Next.
- On the Internet E-mail Settings (POP3/IMAP) window, enter your information as follows:
- Your Name
- Your first and last name.
- E-mail Address
- Your email address.
- User Name
- Your email address, again.
- Your email account password.
- Incoming mail server (POP3)
- POP, Pop.secureserver.net or IMAP, imap.secureserver.net.
- Outgoing mail server (SMTP)
Click More Settings.
NOTE: "smtpout.secureserver.net" is an SMTP relay server. In order to use this server to send e-mails, you must first activate SMTP relay on your e-mail account. Log on to your Manage Email Accounts page to set up SMTP relay. If you do not have SMTP relay set up and your Internet Service Provider (ISP) allows it, you can use the outgoing mail server for your Internet Service Provider. Contact your Internet Service Provider to get this setting.
- On the Internet E-mail Settings window, go to the Outgoing Server tab.
- Select My outgoing server (SMTP) requires authentication.
- If you did not change the SMTP relay section, select Use same settings as my incoming mail server. If you changed the user name and password in the SMTP relay section of your Manage Email Accounts page, select Log on using and enter the user name and password. The following example assumes you did not change your SMTP relay section in your Manage Email Accounts page.
- Go to the Advanced tab, and then change the Outgoing server (SMTP) port to 80 or 3535.
- Click OK.
- Click Next.
- Click Finish.
There are many ways to start Outlook Express, but here's a sure-fire way to find and start it.
- Click the Start button.
- Click All Programs (XP) or Programs (Vista/Win7).
- Click Outlook Express.
These first three steps are shown in the image below:
- If asked whether you'd like to open this particular account automatically every time you start Outlook Express, click Yes (if you do) or No (if you don't).
If you don't want to be asked this question again, click to check the Always perform this check... box.
- Check When Outlook Express starts, go directly to my Inbox.
Outlook Express directs all incoming mail to the Inbox, so it makes sense to bypass this opening page.
If you don't see the list of folders and contacts on the left, click Layout on the View menu. Click Contacts and Folder List to check them, and then click OK.
Quick start. You'll notice that when you use Outlook Express regularly, Windows XP will put the Outlook Express icon on the Start menu (along with other programs you've used recently). In that case, just click the Outlook Express icon in the Start menu to open the program.
Set Up an Outlook Express E-Mail Account
The Internet Connection Wizard makes short work of setting up your online mailbox by walking you through each step for every e-mail account you set up.
- Before you get going, make sure you know your email address along with the following information. (You may need to contact your ISP, Internet Service Provider, to get it.)
First, information about the e-mail servers
- The type of e-mail server you use: POP3 (most e-mail accounts), HTTP (such as Hotmail), or IMAP
- The name of the incoming e-mail server
- For POP3 and IMAP servers, the name of the outgoing e-mail server (generally SMTP)
Second, information about your account:
- Your account name and password
- Find out if your ISP requires you to use Secure Password Authentication (SPA) to access your e-mail account—yes or no is all that's required.
- Start Outlook Express, and on the Tools menu, click Accounts.
If the Internet Connection Wizard starts up automatically, skip ahead to step 4.
- Click Add, and then click Mail to open the Internet Connection Wizard.
- On the Your Name page of the wizard, type your name as you want it to appear to everyone who gets e-mail from you, and then click Next.
Most people use their full name, but you can use any name—even a nickname—that people will recognize.
- On the Internet Explorer Address page, type your e-mail address, and then clickNext.
- On the E-mail Server Names page, fill in the first block of information that you gathered from your ISP in step 1, and then click Next.
Note: If you chose HTTP as your incoming e-mail server—as for a Hotmail or MSN account—this wizard page changes slightly so you can identify your HTTP mail service provider.
- On the Internet Mail Logon page, type your account name and password.
Note: If you're concerned about break-ins to your e-mail, click to clear the check in theRemember Password box. You'll then be prompted for the password each time you send or retrieve mail.
- Click Next, and then click Finish.
You're ready to send your first e-mail!
Unsure if your new e-mail account is working? Send an e-mail message to a friend. If they get the message, your account is ready to roll! But if you run into problems setting up your account, Outlook Express offers help. Search for troubleshooting topics from Contents and Index on the Help menu.
Set Up a Web-based E-Mail Account
The e-mail that you get in a Hotmail account and other Web-based accounts is not stored on your hard disk, but is kept on the account-provider's computer. That's what makes it possible to access your account from any computer in the world over the Internet. Here's how you set yourself up.
If you share your computer with someone else
- Go to the Web site and follow the setup instructions—for example,http://www.hotmail.com/ for Hotmail.
- Set up Outlook Express to use the account, by following the instructions above in Set up an Outlook Express e-mail account.
, take advantage of Fast User Switching. A feature of Windows XP, it lives up to its name by enabling you to switch among users on a single computer without closing any programs you are running or logging off.
- To turn Fast User Switching on, open User Accounts in Control Panel. Click Change the way users log on or off. Make sure the Use Fast User Switching box is checked.
- Then, to switch users, click Start, click Log off and then click Switch User. On the Welcome screen, click the user account you want to switch to. That's it!
Once you have collected the required information for each e‑mail account, you can start setting up Windows Mail. Here’s how to add an e mail account in Windows Mail:
Open Windows Mail by clicking the Start button, clicking All Programs, and then clicking Windows Mail.
Click the Tools menu, and then click Accounts.
After you click Add on the Internet Accounts screen, Windows Mail will ask what type of account you want to add
Click E-mail Account, click Next, and then follow the instructions.
After you are done entering all the information for one e‑mail account, repeat the process for each e‑mail account you want to set up.
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